How to sync OneDrive on Windows

Complete guide with multiple methods and troubleshooting for syncing OneDrive on Windows.

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

To sync OneDrive on Windows, you can use the OneDrive app built into Windows 10 and Windows 11. Simply sign in with your Microsoft account, select the folders you want to sync, and ensure the app is running in the background.

Easy⏱ 7-10 min read

Prerequisites & Requirements

Before syncing OneDrive on Windows, ensure you have the following:
  • •Windows 10 (version 1809 or later) or Windows 11 installed on your device.
  • •An active Microsoft account to sign into OneDrive.
  • •Internet connection for syncing files.
  • •Sufficient storage space on your device and in your OneDrive account.
  • •Administrative permissions to install or update OneDrive if necessary.

Method 1: Using the OneDrive App

This is the primary method for syncing OneDrive files on Windows. It is straightforward and integrates seamlessly with the operating system.
  • •Step 1: Click on the Start menu (Windows icon) and type 'OneDrive'. Click on the OneDrive app from the search results.
  • •Step 2: If prompted, sign in with your Microsoft account credentials (email and password).
  • •Step 3: Once signed in, a setup wizard will appear. Click 'Next' to proceed through the setup.
  • •Step 4: Choose the folders you want to sync by checking the boxes next to them. Click 'Next' to continue.
  • •Step 5: Click 'Open my OneDrive folder' to verify that the sync is working. A File Explorer window should open showing your OneDrive files.
  • •Step 6: To ensure it is syncing, check the OneDrive icon in the system tray (bottom right corner). A blue cloud icon indicates syncing is active.
  • •Step 7: If it doesn't work, right-click the OneDrive icon, select 'Settings', and ensure the account is linked correctly.

For Windows 11

Windows 11 users may notice a slightly different interface.
  • •Step 1: Click on the Start button and select 'All apps'. Find and click on 'OneDrive'.
  • •Step 2: The setup process is similar; follow the on-screen prompts to sign in and select folders.

For Windows 10

Windows 10 users will follow the same steps as outlined above.
  • •Step 1: Click on the OneDrive icon in the system tray to access settings.
  • •Step 2: Ensure that the sync settings are configured correctly in the 'Account' tab.

Method 2: Syncing via File Explorer

This method allows users to manage OneDrive files directly through File Explorer.
  • •Step 1: Open File Explorer by pressing 'Windows + E'.
  • •Step 2: In the left pane, click on 'OneDrive'. If it’s not visible, ensure you have the OneDrive app installed.
  • •Step 3: Drag and drop files or folders into the OneDrive folder to initiate syncing.
  • •Step 4: Check the sync status by looking for the green checkmark icon next to files indicating they are synced.

Troubleshooting Common Issues

If you encounter issues while syncing OneDrive, consider the following solutions:
  • •Error: 'OneDrive can't sync files' - Solution: Ensure you have enough storage space in your OneDrive account and on your device.
  • •Issue: 'Files not syncing' - Fix: Right-click the OneDrive icon in the system tray, select 'Settings', and check the 'Account' tab for any sync issues.
  • •Problem: 'Syncing paused' - Workaround: Click the OneDrive icon in the system tray and select 'Resume syncing'.

Advanced Tips & Shortcuts

Enhance your OneDrive experience with these tips:
  • •Keyboard shortcut: 'Windows + R' - Opens the Run dialog where you can type 'onedrive' to quickly access OneDrive.
  • •Command line: 'cmd /c start onedrive' - Opens OneDrive directly from the command prompt.
  • •Hidden feature: Files On-Demand - Access files without downloading them by enabling this feature in OneDrive settings.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

To ensure smooth syncing, always keep OneDrive updated and regularly check your sync settings.