How to sync OneDrive on Mac

Complete guide with multiple methods and troubleshooting

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

To sync OneDrive on a Mac, you need to install the OneDrive app from the Mac App Store, sign in with your Microsoft account, and select the folders you want to sync. Once set up, your files will automatically sync between your Mac and OneDrive cloud storage.

Medium⏱ 7-10 min read

Prerequisites & Requirements

Before syncing OneDrive on your Mac, ensure you meet the following requirements:
  • •macOS version: macOS Sierra (10.12) or later is required for the latest OneDrive app.
  • •A stable internet connection to facilitate file syncing.
  • •A Microsoft account to sign in to OneDrive.
  • •Sufficient storage space on your Mac and in your OneDrive account.
  • •Backup important data before starting the sync process to prevent data loss.

Method 1: Syncing OneDrive Using the OneDrive App

This method is the primary way to sync OneDrive on a Mac. It is recommended for users who prefer a straightforward setup through the official app.
  • •Step 1: Open the Mac App Store by clicking on the App Store icon in your Dock.
  • •Step 2: In the search bar, type 'OneDrive' and press Enter. Click on the 'Get' button to download and install the OneDrive app.
  • •Step 3: Once installed, open the OneDrive app from your Applications folder or Launchpad.
  • •Step 4: Sign in with your Microsoft account credentials (email and password). If you have two-factor authentication enabled, complete that process.
  • •Step 5: After signing in, you will see a setup screen. Click 'Next' to proceed.
  • •Step 6: Choose the folders you want to sync by checking the boxes next to them. Click 'Next' to continue.
  • •Step 7: Click 'Open my OneDrive folder' to verify that the sync is working. You should see the OneDrive folder in Finder.
  • •Step 8: To confirm syncing, check the OneDrive icon in the menu bar. A green checkmark indicates that files are synced successfully.
  • •Step 9: If it doesn't work, ensure your internet connection is active and that you have the latest version of the OneDrive app.

For macOS Ventura (13) and Later

The interface may have slight changes in macOS Ventura and later versions.
  • •Step 1: Follow the same initial steps to download and install the OneDrive app.
  • •Step 2: The setup interface may have a more streamlined design, but the steps remain the same.

For macOS Monterey (12) and Earlier

The setup process is similar but may have different visual cues.
  • •Step 1: Ensure that you are using the latest version of the OneDrive app compatible with your macOS version.
  • •Step 2: The OneDrive folder may appear in the sidebar of Finder differently depending on your macOS version.

Method 2: Syncing OneDrive via Finder

This method allows you to access OneDrive files directly through Finder without using the app interface.
  • •Step 1: Open Finder by clicking on the Finder icon in your Dock.
  • •Step 2: In the sidebar, locate 'OneDrive' under the 'Favorites' section. If it's not there, ensure the OneDrive app is installed and running.
  • •Step 3: Click on 'OneDrive' to view your synced files. You can drag and drop files into this folder to upload them to OneDrive.
  • •Step 4: To verify syncing, check the status icons next to your files. A green checkmark indicates that the file is synced.
  • •Step 5: If you encounter issues, ensure that the OneDrive app is running in the background.

Troubleshooting Common Issues

If you experience issues while syncing OneDrive on your Mac, consider the following solutions:
  • •Error: 'OneDrive cannot connect to the server' - Solution: Check your internet connection and restart the OneDrive app.
  • •Issue: 'Files not syncing' - Fix: Ensure that the files are within the OneDrive storage limit and not exceeding the maximum file size (100GB).
  • •Problem: 'OneDrive is stuck syncing' - Workaround: Right-click the OneDrive icon in the menu bar, select 'Pause syncing', wait a few moments, and then select 'Resume syncing'.

Advanced Tips & Shortcuts

For power users, here are some tips and shortcuts to enhance your OneDrive experience:
  • •Keyboard shortcut: Command + Space - Opens Spotlight search to quickly find the OneDrive app.
  • •Command line: Use 'open ~/OneDrive' in Terminal to quickly access your OneDrive folder.
  • •Hidden feature: Use the OneDrive preferences to set up automatic photo uploads from your Mac.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

To ensure a smooth syncing experience, regularly check for updates and manage your storage effectively.