How to subscribe to an online calendar

Complete guide with multiple methods and troubleshooting

7-10 min read
Expert Verified
Last Updated: August 2023

Quick Answer

Subscribing to an online calendar allows you to integrate events and schedules from various sources into your personal calendar application. This can be done through several methods depending on the platform you are using, such as Google Calendar, Microsoft Outlook, or Apple Calendar.

Easy⏱ 7-10 min read

Prerequisites & Requirements

Before subscribing to an online calendar, ensure you have the following:
  • •A compatible calendar application (e.g., Google Calendar, Microsoft Outlook, Apple Calendar).
  • •Internet access to retrieve the calendar data.
  • •The URL of the online calendar you wish to subscribe to.
  • •Necessary permissions to access the calendar if it is private or shared.

Method 1: Subscribing via Google Calendar

This method is ideal for users who primarily use Google Calendar and want to integrate external calendars.
  • •Step 1: Open Google Calendar in your web browser by navigating to https://calendar.google.com.
  • •Step 2: On the left sidebar, find 'Other calendars' and click the '+' icon next to it.
  • •Step 3: Select 'From URL' from the dropdown menu.
  • •Step 4: Paste the URL of the online calendar you want to subscribe to in the provided field and click 'Add Calendar'.
  • •Step 5: You should see a confirmation message indicating that the calendar has been added. Verify by checking the list of calendars on the left.

For Windows 11

Windows 11 users can follow the same steps as above, but they may notice a slightly different interface.
  • •The sidebar may appear more streamlined, but the 'Other calendars' section remains in the same location.
  • •Ensure your browser is updated for the best experience.

For Windows 10

Windows 10 users will find the steps identical to those for Windows 11, but the interface may have a more classic look.
  • •If using Microsoft Edge, ensure it is updated to avoid compatibility issues.
  • •Check for any browser extensions that may interfere with Google Calendar functionality.

Method 2: Subscribing via Microsoft Outlook

Use this method if you prefer Microsoft Outlook for managing your calendar events.
  • •Step 1: Open Microsoft Outlook and navigate to the Calendar view by clicking on the calendar icon in the lower-left corner.
  • •Step 2: In the Home tab, click on 'Add Calendar' and select 'From Internet'.
  • •Step 3: Enter the URL of the online calendar you wish to subscribe to and click 'OK'.
  • •Step 4: Confirm the subscription when prompted. The calendar should now appear under 'My Calendars'.

Troubleshooting Common Issues

If you encounter issues while subscribing to an online calendar, consider the following solutions:
  • •Error: 'Invalid Calendar URL' - Solution: Double-check the URL for typos and ensure it is a valid iCal format.
  • •Issue: Calendar not updating - Fix: Refresh the calendar or check the subscription settings to ensure automatic updates are enabled.
  • •Problem: Calendar events not appearing - Workaround: Ensure that the calendar is checked in the list of calendars and that your internet connection is stable.

Advanced Tips & Shortcuts

Enhance your calendar subscription experience with these tips:
  • •Keyboard shortcut: Ctrl + 1 (Windows) or Command + 1 (Mac) - Switch to Calendar view quickly.
  • •Command line: Use 'icalendar' command in terminal (Linux) to fetch and subscribe to calendars programmatically.
  • •Hidden feature: Use color-coding for different calendars to easily distinguish between personal and work events.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

For the best experience, always use the latest version of your calendar application and ensure that your internet connection is stable.