How to share screen in Teams

Prerequisites & Requirements

• •A computer running Windows 10/11, macOS, or a compatible mobile device.
• •Microsoft Teams application installed (latest version recommended).
• •Stable internet connection (minimum 1 Mbps upload speed).
• •Permissions to share your screen in the meeting (host or presenter role).
• •Close any sensitive information or applications you do not wish to share.

Method 1: Using the Share Button in Teams

• •Step 1: Join a Teams meeting by clicking on the meeting link or opening the Teams app and selecting the meeting from the calendar.
• •Step 2: Once in the meeting, locate the 'Share' icon (an upward arrow inside a rectangle) in the meeting controls at the bottom of the screen.
• •Step 3: Click the 'Share' icon. A menu will appear showing options to share your entire screen, a specific window, or a PowerPoint presentation.
• •Step 4: Select the screen or window you want to share and click the 'Share' button at the bottom right of the menu.
• •Step 5: To verify it worked, look for a red border around the shared screen or window, and check with participants if they can see your screen.
• •Step 6: If it doesn't work, ensure you have the correct permissions and that your Teams app is updated.

For Windows 11

• •Step 1: Open Teams and join your meeting.
• •Step 2: Click on the 'Share' icon in the meeting controls.
• •Step 3: Choose between sharing your entire screen, a specific window, or a PowerPoint presentation.

For Windows 10

• •Step 1: Launch Teams and enter your meeting.
• •Step 2: Click the 'Share' icon in the bottom toolbar.
• •Step 3: Select the screen or application window you want to share.

Method 2: Keyboard Shortcut for Screen Sharing

• •Step 1: Join your Teams meeting.
• •Step 2: Press 'Ctrl + Shift + E' on your keyboard to open the share menu directly.
• •Step 3: Use the arrow keys to select the screen or window you want to share, then press 'Enter' to confirm.
• •Step 4: Check for the red border around your shared content to verify it is being shared.

Troubleshooting Common Issues

• •Error: 'You do not have permission to share your screen' - Solution: Ensure you are a presenter in the meeting. Ask the meeting organizer to grant you permission.
• •Issue: Screen sharing is lagging or freezing - Fix: Check your internet connection and close unnecessary applications to free up resources.
• •Problem: Participants cannot see your shared screen - Workaround: Stop sharing and restart the sharing process. Ensure the correct screen or window is selected.

Advanced Tips & Shortcuts

• •Keyboard shortcut: 'Ctrl + Shift + E' - Opens the share menu quickly.
• •Hidden feature: Use 'Share computer sound' option when sharing a video to allow participants to hear audio.
• •Tip: Use the 'Spotlight' feature to highlight a specific window while sharing multiple screens.

Common Mistakes to Avoid

Expert Tips