How to share a calendar on Google Calendar

Prerequisites & Requirements

• •A Google account with access to Google Calendar.
• •Internet connection to access Google Calendar online.
• •Permissions to share the calendar (you must be the owner of the calendar).
• •Familiarity with the Google Calendar interface.

Method 1: Sharing via Google Calendar Web Interface

• •Step 1: Open your web browser and navigate to Google Calendar at https://calendar.google.com.
• •Step 2: On the left side, find the calendar you want to share under 'My calendars'. Hover over it and click on the three vertical dots (More options).
• •Step 3: Select 'Settings and sharing' from the dropdown menu.
• •Step 4: In the 'Share with specific people' section, click on 'Add people'.
• •Step 5: Enter the email address of the person you want to share your calendar with. Choose the permission level (See only free/busy, See all event details, Make changes to events, Make changes and manage sharing).
• •Step 6: Click 'Send' to notify the person via email.
• •Step 7: To verify it worked, check the 'Share with specific people' section to see if the email address appears there.
• •Step 8: If it doesn't work, ensure you have entered the correct email address and that the recipient checks their spam folder for the invitation.

For Windows 11

• •Use the Microsoft Edge or any preferred browser to access Google Calendar.
• •Follow the same steps as outlined above, as the interface is consistent.

For Windows 10

• •Open Google Calendar in your preferred browser.
• •Follow the steps provided in Method 1.

Method 2: Sharing via Google Calendar Mobile App

• •Step 1: Open the Google Calendar app on your Android or iOS device.
• •Step 2: Tap on the calendar you want to share from the 'Calendars' list.
• •Step 3: Tap on 'Settings' (gear icon).
• •Step 4: Scroll down to 'Share with specific people' and tap on it.
• •Step 5: Tap 'Add people' and enter the email address of the person you want to share with.
• •Step 6: Select the permission level and tap 'Send'.
• •Step 7: To verify, return to the 'Share with specific people' section to see if the email address is listed.
• •Step 8: If it doesn't work, ensure the recipient's email is correct and that they check their notifications.

Troubleshooting Common Issues

• •Error: 'You do not have permission to share this calendar' - Solution: Ensure you are the owner of the calendar.
• •Issue: 'Invitation not received' - Fix: Check if the email address was entered correctly and ask the recipient to check their spam folder.
• •Problem: 'Shared calendar not visible' - Workaround: Ensure the recipient has accepted the invitation and that they are logged into the correct Google account.

Advanced Tips & Shortcuts

• •Keyboard shortcut: Ctrl + Alt + A (Windows) or Command + Option + A (Mac) - Opens the 'Add people' dialog quickly.
• •Command line: N/A - Google Calendar does not support command line sharing.
• •Hidden feature: Use 'Make this calendar public' for broader access, but be cautious about privacy.

Common Mistakes to Avoid

Expert Tips