How to share a calendar on Apple Calendar

Complete guide with multiple methods and troubleshooting

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

To share a calendar on Apple Calendar, you can use the built-in sharing features available on macOS and iOS devices. This allows you to invite others to view or edit your calendar, depending on the permissions you set.

Easy⏱ 7-10 min read

Prerequisites & Requirements

Before sharing a calendar on Apple Calendar, ensure you meet the following requirements:
  • •A compatible Apple device (Mac, iPhone, iPad) with Apple Calendar installed.
  • •An active iCloud account to synchronize calendars across devices.
  • •The calendar you wish to share must be created in iCloud, not on your local device.
  • •Ensure you have the necessary permissions to share the calendar.

Method 1: Sharing a Calendar on macOS

This method is ideal for users who prefer to share their calendar using a Mac. It provides a straightforward interface for managing calendar sharing settings.
  • •Step 1: Open the Calendar app on your Mac. You can find it in the Applications folder or by using Spotlight (Command + Space, then type 'Calendar').
  • •Step 2: In the left sidebar, locate the calendar you want to share. Right-click (or Control-click) on the calendar name and select 'Share Calendar'.
  • •Step 3: In the sharing options, enter the email address of the person you want to share with. Choose whether they can view only or edit the calendar by selecting the appropriate checkbox.
  • •Step 4: Click 'Send' to share the invitation. A confirmation message will appear indicating that the invitation has been sent.
  • •Step 5: To verify it worked, check the calendar sharing settings again to see if the person's email appears under the calendar name.

For macOS Monterey and later

If you are using macOS Monterey or later, the interface may have slight changes.
  • •Step 1: Open Calendar and select the calendar to share.
  • •Step 2: Click on the 'Calendar' menu in the top-left corner and select 'Preferences'.
  • •Step 3: Navigate to the 'Accounts' tab and ensure your iCloud account is active.
  • •Step 4: Follow the same steps as above to share the calendar.

For macOS Big Sur and earlier

The sharing process is similar but may have different visual cues.
  • •Step 1: Open Calendar and right-click the calendar.
  • •Step 2: Select 'Share Calendar' and enter the recipient's email.
  • •Step 3: Ensure the sharing permissions are set correctly.

Method 2: Sharing a Calendar on iOS

This method is best for users who want to share their calendar using an iPhone or iPad. It allows for quick sharing while on the go.
  • •Step 1: Open the Calendar app on your iPhone or iPad.
  • •Step 2: Tap on 'Calendars' at the bottom of the screen to view your calendars.
  • •Step 3: Tap the 'i' icon next to the calendar you want to share.
  • •Step 4: Tap 'Add Person' under the 'Shared With' section and enter the email address of the person you want to share with.
  • •Step 5: Choose whether they can view only or edit the calendar by toggling the appropriate option.
  • •Step 6: Tap 'Add' to send the invitation. You will see a confirmation message indicating the invitation has been sent.

Troubleshooting Common Issues

If you encounter issues while sharing your calendar, consider the following solutions:
  • •Error: 'Invitation not sent' - Solution: Ensure you have a stable internet connection and that the email address is correct.
  • •Issue: 'Recipient cannot see the calendar' - Fix: Verify that the calendar is shared correctly and that the recipient has accepted the invitation.
  • •Problem: 'Calendar not syncing' - Workaround: Check your iCloud settings to ensure calendar syncing is enabled. Go to System Preferences > Apple ID > iCloud and ensure 'Calendars' is checked.

Advanced Tips & Shortcuts

Enhance your calendar sharing experience with these tips:
  • •Keyboard shortcut: Command + N - Creates a new calendar quickly.
  • •Hidden feature: Use the 'Public Calendar' option to share your calendar with anyone via a link.
  • •Tip: Regularly review your shared calendars to manage permissions and ensure privacy.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

For the best experience, always keep your devices updated and regularly check your sharing settings.