How to import contacts into Gmail

Complete guide with multiple methods and troubleshooting

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

Importing contacts into Gmail can be accomplished through several methods, including using a CSV file or syncing with other services. This guide will provide detailed instructions for each method to ensure a smooth import process.

Easy⏱ 7-10 min read

Prerequisites & Requirements

Before importing contacts into Gmail, ensure you have the following:
  • •A Google account with access to Gmail.
  • •A CSV file containing your contacts, formatted correctly.
  • •Internet connection to access Gmail.
  • •Permissions to access and modify contacts if using a shared account.
  • •Backup existing contacts if necessary to prevent data loss.

Method 1: Importing Contacts via CSV File

This method is ideal for users who have their contacts saved in a CSV format, which is commonly used for data import/export.
  • •Step 1: Log in to your Gmail account at https://mail.google.com.
  • •Step 2: Click on the 'Google Apps' icon (grid icon) in the top right corner and select 'Contacts'.
  • •Step 3: In the Contacts interface, click on 'Import' located in the left sidebar.
  • •Step 4: Click 'Select file' and choose the CSV file from your computer.
  • •Step 5: Click 'Import' to begin the process.
  • •Step 6: After the import, verify the contacts by checking the list for accuracy.

For Windows 11

Windows 11 users may notice a slightly different interface but the steps remain the same.
  • •Ensure your browser is updated for optimal performance.
  • •Use Microsoft Edge or Google Chrome for the best compatibility.

For Windows 10

Windows 10 users should follow the same steps as outlined above.
  • •Use the latest version of your web browser for best results.
  • •If using Internet Explorer, consider switching to a modern browser.

Method 2: Syncing Contacts from Other Services

This method is useful for users who want to import contacts from other email services like Outlook or Yahoo.
  • •Step 1: Log in to your Gmail account.
  • •Step 2: Click on the 'Google Apps' icon and select 'Contacts'.
  • •Step 3: In the left sidebar, click on 'More' and select 'Import'.
  • •Step 4: Choose 'Import from another service' and select the service you want to sync from.
  • •Step 5: Follow the prompts to authorize and sync your contacts.
  • •Step 6: Verify the imported contacts in your Gmail Contacts list.

Troubleshooting Common Issues

If you encounter issues while importing contacts, consider the following solutions:
  • •Error: 'Invalid file format' - Solution: Ensure your CSV file is correctly formatted. Use Google’s CSV template for reference.
  • •Issue: 'Contacts not appearing' - Fix: Refresh the Contacts page or check your filters to ensure no contacts are hidden.
  • •Problem: 'Import failed' - Workaround: Check for duplicates or errors in your CSV file and try importing again.

Advanced Tips & Shortcuts

Enhance your contact management experience with these tips:
  • •Keyboard shortcut: Ctrl + Shift + C - Opens the Contacts directly from Gmail.
  • •Command line: Use Google Contacts API for advanced users to automate contact management.
  • •Hidden feature: Use labels in Contacts to categorize and manage your contacts efficiently.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

For the best results, always use the latest version of your browser and ensure your CSV file adheres to Google’s formatting guidelines.