How to export text messages from iPhone

Complete guide with multiple methods and troubleshooting for exporting text messages from iPhone.

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

Exporting text messages from an iPhone can be accomplished through various methods, including using iTunes, third-party applications, or iCloud. Each method has its own steps and requirements, allowing users to choose the most convenient option for their needs.

Medium⏱ 7-10 min read

Prerequisites & Requirements

Before starting the export process, ensure you meet the following requirements:
  • •An iPhone running iOS 12 or later.
  • •A computer with iTunes installed (for Windows or macOS Mojave and earlier) or Finder (for macOS Catalina and later).
  • •Sufficient storage space on your computer for the exported messages.
  • •USB cable to connect your iPhone to the computer.
  • •Optional: Third-party software like iMazing or AnyTrans for additional export options.

Method 1: Using iTunes/Finder

This method is ideal for users who prefer using built-in Apple software to export their text messages. It is straightforward and does not require third-party applications.
  • •Step 1: Connect your iPhone to your computer using a USB cable.
  • •Step 2: Open iTunes (Windows or macOS Mojave and earlier) or Finder (macOS Catalina and later).
  • •Step 3: Select your device from the sidebar. In iTunes, click on the device icon; in Finder, select your device under 'Locations'.
  • •Step 4: In iTunes, click on 'Back Up Now' under the 'Backups' section. In Finder, click 'General' and then 'Back Up Now'.
  • •Step 5: Wait for the backup process to complete. You can verify it by checking the date and time of the last backup.
  • •Step 6: To extract messages, use a third-party tool like iMazing or AnyTrans to access the backup and export messages.
  • •Step 7: If the messages do not appear, ensure that your iPhone is unlocked during the backup process.

For Windows 11

Windows 11 specific steps for exporting text messages.
  • •Open the Start Menu and search for 'iTunes'.
  • •Connect your iPhone and select it from the 'Devices' list in the left sidebar.

For Windows 10

Windows 10 specific steps for exporting text messages.
  • •Open iTunes from the Start Menu or taskbar.
  • •Connect your iPhone and click on the device icon in the upper-left corner.

Method 2: Using iCloud

This method is suitable for users who have iCloud enabled and want to access their messages on another device or through a web browser.
  • •Step 1: On your iPhone, go to 'Settings'.
  • •Step 2: Tap on your name at the top, then select 'iCloud'.
  • •Step 3: Ensure that 'Messages' is toggled on. This will sync your messages to iCloud.
  • •Step 4: On a computer, go to iCloud.com and sign in with your Apple ID.
  • •Step 5: Click on 'Messages' to view and copy your messages manually.
  • •Step 6: To export, take screenshots or copy and paste the messages into a document.

Troubleshooting Common Issues

If you encounter problems while exporting text messages, consider the following solutions:
  • •Error: 'iTunes could not connect to this iPhone' - Solution: Ensure that your iPhone is unlocked and trust the computer when prompted.
  • •Issue: Backup does not include messages - Fix: Check that 'Messages' is enabled in iCloud settings and that you have enough iCloud storage.
  • •Problem: Messages not appearing in third-party software - Workaround: Ensure that you have selected the correct backup file and that the software is up to date.

Advanced Tips & Shortcuts

For power users looking to optimize their message export process, consider the following tips:
  • •Keyboard shortcut: Ctrl + C (Windows) or Command + C (Mac) - Use this to quickly copy selected messages.
  • •Command line: Use 'idevicebackup' command (if you have libimobiledevice installed) to create backups via terminal.
  • •Hidden feature: Enable 'Messages in iCloud' to keep your messages synced across all devices automatically.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

For the most reliable export of text messages, using a combination of iTunes for backup and a third-party application for extraction is recommended.