How to create email templates in Gmail

Complete guide with multiple methods and troubleshooting.

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

Creating email templates in Gmail allows users to save time by reusing common email formats. This can be done through the built-in 'Templates' feature, enabling quick access to frequently sent messages.

Easy⏱ 7-10 min read

Prerequisites & Requirements

Before creating email templates in Gmail, ensure you meet the following requirements:
  • •A valid Gmail account with access to the web interface.
  • •Internet connection to access Gmail.
  • •Basic familiarity with Gmail's interface and functionalities.

Method 1: Using Gmail's Built-in Templates Feature

This method is the primary way to create and manage email templates directly within Gmail. It is ideal for users who frequently send similar emails.
  • •Step 1: Open Gmail and click on the 'Compose' button located in the top left corner.
  • •Step 2: In the compose window, type your email content, including the subject line and body.
  • •Step 3: Click on the three vertical dots (More options) in the bottom right corner of the compose window.
  • •Step 4: Hover over 'Templates', then select 'Save draft as template' and choose 'Save as new template'.
  • •Step 5: Name your template in the pop-up window and click 'Save'.
  • •Step 6: To verify it worked, click on 'Compose' again, go to 'Templates', and check if your new template appears in the list.
  • •Step 7: If it doesn't work, ensure you have followed all steps correctly and check for any browser extensions that may interfere.

For Windows 11

Windows 11 users will find the interface similar to Windows 10, with slight visual differences in the taskbar and window design.
  • •Ensure your browser is updated for optimal performance.
  • •Use Microsoft Edge or Google Chrome for best compatibility.

For Windows 10

Windows 10 users can follow the same steps as outlined above, with no additional changes required.
  • •Check your browser version; Chrome or Firefox is recommended.
  • •Ensure that pop-ups are not blocked for Gmail.

Method 2: Using Google Docs to Create Templates

This alternative method is useful for users who prefer to draft and format their emails in a word processor before transferring them to Gmail.
  • •Step 1: Open Google Docs and create a new document.
  • •Step 2: Draft your email, including formatting, images, and links as needed.
  • •Step 3: Once finished, select all content (Ctrl + A) and copy it (Ctrl + C).
  • •Step 4: Open Gmail and click on 'Compose'.
  • •Step 5: Paste the content into the compose window (Ctrl + V).
  • •Step 6: Follow the same steps as in Method 1 to save it as a template.
  • •Step 7: Verify by checking the Templates list.

Troubleshooting Common Issues

If you encounter issues while creating or using email templates, refer to the following solutions:
  • •Error: 'Template not saving' - Solution: Ensure you have a stable internet connection and try refreshing your browser.
  • •Issue: 'Template not appearing' - Fix: Check if you are logged into the correct Gmail account and that you have saved the template correctly.
  • •Problem: 'Formatting issues' - Workaround: Use plain text for templates or adjust formatting after pasting from Google Docs.

Advanced Tips & Shortcuts

Enhance your email template experience with these power user tips:
  • •Keyboard shortcut: Ctrl + Shift + C - Opens the compose window quickly.
  • •Command line: Not applicable for Gmail, but consider using browser extensions for enhanced functionality.
  • •Hidden feature: Use labels to categorize templates for easier access.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

Utilizing Gmail's template feature effectively can significantly enhance your productivity and communication efficiency.