How to convert PDF to Word

Complete guide with multiple methods and troubleshooting

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

Converting a PDF to a Word document can be accomplished using various methods, including online converters, dedicated software, and built-in features in applications like Microsoft Word. Each method has its own advantages depending on the complexity of the PDF and the desired output format.

Easy⏱ 7-10 min read

Prerequisites & Requirements

Before starting the conversion process, ensure you have the following:
  • •A computer running Windows 10/11, macOS, or a compatible mobile device.
  • •Access to the PDF file you wish to convert.
  • •Microsoft Word (2013 or later) or a reliable PDF conversion tool installed.
  • •Internet access if using an online conversion tool.
  • •Backup important data before making changes to documents.

Method 1: Using Microsoft Word

This method is ideal for users who have Microsoft Word installed and want a straightforward way to convert PDFs without additional software.
  • •Step 1: Open Microsoft Word. Click on 'File' in the top left corner.
  • •Step 2: Select 'Open', then browse to find the PDF file you want to convert. Ensure the file type dropdown is set to 'All Files' to see PDF files.
  • •Step 3: Click 'Open'. A prompt will appear stating that Word will convert the PDF to an editable document. Click 'OK'.
  • •Step 4: Review the converted document for any formatting issues. Save it by clicking 'File' > 'Save As' and choose the Word format (.docx).
  • •Step 5: If the formatting is not as expected, try adjusting the layout or using another method.

For Windows 11

Windows 11 users will find a slightly updated interface but the steps remain largely the same.
  • •Open Microsoft Word from the Start menu or taskbar.
  • •Follow the same steps as outlined above, noting that the interface may have a more streamlined look.

For Windows 10

Windows 10 users will follow the same steps as Windows 11, with minor differences in the interface.
  • •Open Microsoft Word from the Start menu.
  • •Follow the outlined steps, ensuring to check the file type dropdown when opening the PDF.

Method 2: Using Online PDF to Word Converters

Online converters are useful for quick conversions without needing to install software. However, they may have file size limits and privacy concerns.
  • •Step 1: Open a web browser and navigate to a reputable online PDF to Word converter, such as Smallpdf or ILovePDF.
  • •Step 2: Click on 'Choose File' or 'Drag and Drop' your PDF file into the designated area.
  • •Step 3: Click 'Convert' or 'Start Conversion'. Wait for the process to complete.
  • •Step 4: Download the converted Word document by clicking the download link provided.
  • •Step 5: Open the downloaded file in Microsoft Word to check for formatting accuracy.

Troubleshooting Common Issues

Here are solutions for common problems encountered during PDF to Word conversion:
  • •Error: 'The file is corrupted' - Solution: Ensure the PDF file is not damaged. Try opening it in a PDF viewer to confirm.
  • •Issue: Formatting is lost after conversion - Fix: Use a different conversion method or tool that better preserves formatting.
  • •Problem: 'File too large to convert' - Workaround: Split the PDF into smaller sections using a PDF splitter tool before conversion.

Advanced Tips & Shortcuts

For power users looking to streamline their workflow, consider these tips:
  • •Keyboard shortcut: Ctrl + O (Windows) or Command + O (Mac) - Quickly opens the file dialog to select your PDF.
  • •Command line: Use tools like pdftotext for batch conversions via command line - Ideal for advanced users needing automation.
  • •Hidden feature: Microsoft Word's 'PDF Reflow' - Allows you to edit PDF content directly in Word after conversion.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

For the best results, always use the latest version of software and tools to ensure compatibility and access to the latest features.