How to color-code calendars in Google Calendar

Complete guide with multiple methods and troubleshooting for color-coding calendars in Google Calendar.

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

Color-coding calendars in Google Calendar allows users to visually differentiate between various events and schedules, enhancing organization and productivity. This can be achieved through multiple methods, including using the web interface and mobile applications.

Easy⏱ 7-10 min read

Prerequisites & Requirements

Before you start color-coding your calendars in Google Calendar, ensure you meet the following requirements.
  • •A Google account with access to Google Calendar.
  • •Compatible web browser (Chrome, Firefox, Safari, etc.) or mobile device with the Google Calendar app installed.
  • •Internet connection for accessing Google Calendar online.
  • •Basic understanding of navigating Google Calendar interface.

Method 1: Using the Google Calendar Web Interface

This method is ideal for users who prefer working on a desktop or laptop. It provides a comprehensive view of all calendars and events.
  • •Step 1: Open your web browser and navigate to [Google Calendar](https://calendar.google.com).
  • •Step 2: On the left sidebar, locate the 'My calendars' section. Hover over the calendar you wish to color-code.
  • •Step 3: Click on the three vertical dots (More options) next to the calendar name.
  • •Step 4: A color palette will appear. Click on the color you want to assign to that calendar.
  • •Step 5: Verify the change by checking the calendar events; they should now display in the selected color.
  • •Step 6: If the color does not change, refresh the page or clear your browser cache.

For Windows 11

Windows 11 users may experience a slightly different interface due to updated design elements.
  • •Step 1: Open Microsoft Edge or your preferred browser.
  • •Step 2: Follow the same steps as above, noting that the sidebar may appear slightly more rounded in design.

For Windows 10

Windows 10 users will find the interface familiar and similar to previous versions.
  • •Step 1: Launch your web browser.
  • •Step 2: Follow the same steps as outlined for the web interface.

Method 2: Using the Google Calendar Mobile App

This method is convenient for users who frequently access their calendars on mobile devices.
  • •Step 1: Open the Google Calendar app on your mobile device.
  • •Step 2: Tap on the menu icon (three horizontal lines) in the top-left corner.
  • •Step 3: Scroll down to 'My calendars' and tap on the calendar you wish to color-code.
  • •Step 4: Tap on 'Color' and select your desired color from the palette.
  • •Step 5: Confirm the change by viewing your calendar events; they should now reflect the new color.

Troubleshooting Common Issues

If you encounter issues while color-coding your calendars, refer to the following solutions.
  • •Error: 'Calendar not found' - Solution: Ensure you are logged into the correct Google account and that the calendar is shared with you.
  • •Issue: 'Color not changing' - Fix: Refresh the page or restart the app. If the issue persists, clear your browser cache or app data.
  • •Problem: 'Color palette not appearing' - Workaround: Try accessing Google Calendar from a different browser or device.

Advanced Tips & Shortcuts

Enhance your Google Calendar experience with these power user tips.
  • •Keyboard shortcut: Ctrl + Alt + A (Windows) or Command + Option + A (Mac) - Opens the 'Add event' dialog quickly.
  • •Hidden feature: Use color codes consistently across calendars for better organization. For example, use red for urgent tasks and blue for personal events.
  • •Tip: Set reminders for color-coded events to ensure you stay on track.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

Utilizing color-coding effectively can significantly enhance your organizational skills and time management.