How to change background in Microsoft Teams

Complete guide with multiple methods and troubleshooting for changing background in Microsoft Teams.

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

Changing the background in Microsoft Teams can enhance your video conferencing experience by providing privacy or a professional appearance. This can be done through various methods, depending on your version of Teams and operating system.

Easy⏱ 7-10 min read

Prerequisites & Requirements

Before changing your background in Microsoft Teams, ensure you meet the following requirements.
  • •Operating System: Windows 10 or 11, macOS 10.14 or later, or mobile devices running iOS 12.0 or Android 5.0 and above.
  • •Microsoft Teams version: Ensure you are using the latest version of Microsoft Teams. Check for updates in the app settings.
  • •Permissions: You must have permission to change settings in your Teams account.
  • •Internet Connection: A stable internet connection is required for video conferencing.

Method 1: Change Background During a Meeting

This method is ideal for users who want to change their background while in an active meeting.
  • •Step 1: Join a meeting in Microsoft Teams.
  • •Step 2: Once in the meeting, locate the toolbar at the bottom of the screen and click on the three-dot menu (More actions).
  • •Step 3: Select 'Apply background effects' from the menu.
  • •Step 4: A sidebar will appear showing available backgrounds. Choose your preferred background or click 'Add new' to upload a custom image.
  • •Step 5: Click 'Apply' to confirm your selection. You should see the background change immediately.
  • •Step 6: To verify it worked, check your video feed in the meeting. If the background is not applied, repeat the steps.
  • •Step 7: If it doesn't work, ensure your device meets the background requirements and that you have the latest version of Teams.

For Windows 11

Windows 11 users may have additional background effects options.
  • •Step 1: Follow the same steps as above.
  • •Step 2: Windows 11 may offer enhanced background effects, such as blurring your background or applying a preset theme.

For Windows 10

Windows 10 users will have a slightly different interface.
  • •Step 1: Follow the same steps as above.
  • •Step 2: Windows 10 may have fewer background options compared to Windows 11.

Method 2: Change Background Before a Meeting

This method is useful for users who want to set their background before joining a meeting.
  • •Step 1: Open Microsoft Teams and navigate to the 'Calendar' tab.
  • •Step 2: Click on 'Meet now' or schedule a new meeting.
  • •Step 3: Before joining the meeting, you will see a preview screen. Here, click on the three-dot menu (More actions).
  • •Step 4: Select 'Apply background effects' and choose your desired background.
  • •Step 5: Click 'Join now' to enter the meeting with your selected background.

Troubleshooting Common Issues

If you encounter issues while changing your background, consider the following solutions.
  • •Error: 'Background effects are not available' - Solution: Ensure your device meets the hardware requirements for background effects, such as having a supported GPU.
  • •Issue: Background not applying - Fix: Restart Microsoft Teams and try again. Ensure your app is updated.
  • •Problem: Custom background not showing - Workaround: Check the image format (preferably .JPG or .PNG) and ensure it is less than 10MB.

Advanced Tips & Shortcuts

Enhance your Teams experience with these tips.
  • •Keyboard shortcut: Ctrl + Shift + E - Opens the background effects menu quickly.
  • •Hidden feature: Use a virtual background by uploading an image that represents your brand or personal style.
  • •Tip: Use high-resolution images for better quality backgrounds.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

For the best experience, always ensure your Teams application is updated and your device meets the necessary hardware requirements.