How to automate tasks with Shortcuts on iPhone

Complete guide with multiple methods and troubleshooting for automating tasks with Shortcuts on iPhone.

7-10 min read
Expert Verified
Last Updated: August 2025

Quick Answer

Automating tasks with Shortcuts on iPhone allows users to streamline repetitive actions and enhance productivity. By creating custom shortcuts, users can execute multiple tasks with a single tap or voice command, making everyday tasks more efficient.

Medium⏱ 7-10 min read

Prerequisites & Requirements

Before starting with Shortcuts on your iPhone, ensure you meet the following requirements:
  • •iPhone running iOS 12 or later (iOS 14 or later recommended for advanced features)
  • •Sufficient storage space for app installations and shortcut data
  • •Access to the Shortcuts app (pre-installed on iOS 12 and later)
  • •Internet connection for downloading additional actions or integrations
  • •Necessary permissions for accessing apps or services (e.g., location, contacts)

Method 1: Creating a Basic Shortcut

This method is ideal for users new to Shortcuts, allowing them to create simple automations quickly.
  • •Step 1: Open the Shortcuts app by tapping on the 'Shortcuts' icon on your home screen.
  • •Step 2: Tap the '+' button in the top right corner to create a new shortcut.
  • •Step 3: Tap 'Add Action' to choose from various actions. For example, select 'Apps' and then 'Music' to play a song.
  • •Step 4: After selecting your actions, tap 'Next', name your shortcut, and tap 'Done'.
  • •Step 5: To verify it worked, tap on the shortcut from the main screen to execute it. You should hear the selected song play.
  • •Step 6: If it doesn't work, ensure that the Music app has the necessary permissions in Settings > Privacy > Media & Apple Music.

For iOS 14 and later

iOS 14 introduced the ability to add widgets for shortcuts on the home screen.
  • •Step 1: Long press on the home screen until the apps jiggle.
  • •Step 2: Tap the '+' button in the top left corner.
  • •Step 3: Scroll to find 'Shortcuts' and select it.
  • •Step 4: Choose the size of the widget and tap 'Add Widget'.
  • •Step 5: Select the shortcut you created to display on the widget.

For iOS 13 and earlier

The interface is slightly different, lacking widget support.
  • •Step 1: Open the Shortcuts app and tap 'My Shortcuts'.
  • •Step 2: Tap the shortcut to run it directly from the app.

Method 2: Automating with Personal Automations

This method allows users to create automations that trigger based on specific conditions, such as time of day or location.
  • •Step 1: Open the Shortcuts app and tap on the 'Automation' tab at the bottom.
  • •Step 2: Tap 'Create Personal Automation'.
  • •Step 3: Choose a trigger, such as 'Time of Day' or 'Arrive' (location-based).
  • •Step 4: Set the specifics for the trigger (e.g., time or location). Tap 'Next'.
  • •Step 5: Tap 'Add Action' to choose what happens when the trigger occurs (e.g., send a message, play music).
  • •Step 6: Tap 'Next', review your automation, and tap 'Done'.
  • •Step 7: To verify, ensure that the automation is enabled and test the trigger conditions.

Troubleshooting Common Issues

If your shortcuts or automations aren't working as expected, consider the following solutions:
  • •Error: 'Shortcut Not Found' - Solution: Ensure the shortcut is saved and not deleted.
  • •Issue: 'Automation Not Running' - Fix: Check if the automation is enabled in the Automation tab.
  • •Problem: 'Permission Denied' - Workaround: Go to Settings > Privacy and grant necessary permissions for the apps involved.

Advanced Tips & Shortcuts

For power users looking to maximize their efficiency with Shortcuts:
  • •Keyboard shortcut: 'Siri, run [Shortcut Name]' - Quickly execute shortcuts using voice commands.
  • •Command line: Use the Shortcuts app to create complex workflows that can include scripting.
  • •Hidden feature: Use 'If' actions to create conditional shortcuts that respond differently based on input.

Common Mistakes to Avoid

Avoid these common pitfalls:

Expert Tips

To maximize the effectiveness of Shortcuts, focus on creating simple, modular shortcuts that can be combined for more complex tasks.